Vacancies

Competitive Bid for Audit Service

The various Networks, Consortiums, and representatives of the Civil Society Organizations (CSOs) operating at Federal and Regional levels in Ethiopia came together to establish Ethiopian Civil Society Organizations Forum (ECSF) in a conference held on May 2013.

The ECSF is a non-partisan, independent, inclusive and voluntary national forum that focuses on The Common Concerns and Challenges of The Charities and Societies Organizations in Ethiopia.

Ethiopian Civil Society Organizations Forum (ECSF) would like to invite Certified Chartered Accountants/Auditors to perform an annual audit of our books of accounts for Fourteen months starting from July 1/2018 to December 31, 2019. Qualified Audit Firms are required to submit sealed technical and financial proposals and should fulfill the following legal criteria.

  1. A renewed professional license from the Audit General
  2. Value-added tax certificate and tax identification number
  3. Experience documents that certify the performance of similar tasks basically in relation with NGOs

Interested and competent bidders are invited to send their quotations of prices and time of completion of Auditing financial documents of Six files boxes as well as credential/Proposals no later than Monday, October 30, 2019, 5:00 PM to the following address.

Closed

Vacancies 1 - Job Description: Program Coordinator

We are looking for a dynamic Program Coordinator that will coordinate and lead all ECSF Activity implementation in Addis Ababa. Program Coordinator will represent ECSF project activity with government structures, CSO and private sector partners.  S/he will oversee and manage individual performance internally and work closely with staff and externally to harmonize, cascade and coordinate relevant technical and operational project related inputs and processes to achieve maximum impact.

Position Title: Program Coordinator.

Reports to: Executive Director.

Based in: Addis Ababa.

Duration of contract: Indefinite based on performance and availability of funds.

Remuneration: As per organization pay scale plus other ECSF staff benefits.

Key Result Areas:

  • Team performance and coordination: supervise, mentor, manage and motivate staff to create and sustain a high performing and dynamic team.
  • Achieve Target: Ensure achievement of target (short term ,midterm and long term target) through intensive performance monitoring through weekly micro planning and operational oversight.
  • Technical Support: Ensure technical level TA and supportive supervision is delivered to implement micro-plans and identify needed program corrections.
  • Risk identification, flagging up and management: identify ongoing challenges and risks to provide on spot solutions to popping out challenges and flag up timely to the ED.

Main Duties and Responsibilities:

  • Coordinate ECSF   interventions monitoring performance vs. annual indicators.
  • Oversee development of effective and functional referral network to ensure linkage implementation.
  • Assist project monthly budget, advance and liquidation between program and admin/finance staff, and ensure adhere to the standard operating procedures of the finance and operation policies of ECSF.
  • Compile, review and submit accurate and timely technical, programmatic and financial reports project activities, according to ECSF, GoE and Donor reporting requirements and formats.
  • Coordinate M&E activities, including standardizing and rolling up indicators, data collection and supportive supervision tools, and regular data quality assessments.
  • Assist the representation of ECSF with all partners, including regional government structures, CSOs and private sector partners.
  • Supervise and manage staff as per their JD and expected target deliverables to ensure individuals and team.
  • Coordinate the budget development and financial flows of ECSF including the monitoring of budget variance analysis.
  • Initiate and undertake joint periodic review of the implementation of programs with other program staff comparing deliverables with set targets to inform decision making.
  • Job Requirements

Background

  • Master’s degree in social science with four (4) years of demonstrated experience out of which two (2) years are at a supervisory level.

What would get us excited?

  • Proven experience and effective team management as well as stakeholder’s management experience.
  • Proven experience in bringing results in highly demanding environment.
  • Experience working with regional government structures, international donors/organizations and bilateral organizations;
  • Requires frequent travel to the towns where implementation in the region/corridor regularly;
  • Languages required – English and Amharic.

Closed

Vacancies 2 - Job Description: Program Officer

The Program Officer performs the overall program and financial aspects works of the organization in line with the financial policy, and continuously seeks for ways to uphold an impeccable record in line with the values & general standards of ECSF. 

Position Title: Program Officer.

Reports to: Executive Director.

Based in: Addis Ababa.

Duration of contract: Indefinite based on performance and availability of funds.

Remuneration: As per organization pay scale plus other ECSF staff benefits.

Main duties and Responsibilities of the Program Officer

Project finance support

  • control the daily cash balance in safe and periodically performs bank reconciliation; and
  • Receive all the petty cash payment vouchers from the cashier, compile and prepare a journal voucher.
  • Prepare payroll, maintain & follow up all outstanding funds (like loan, advance, all relevant liability tax);
  • Prepare payment documents after verifying the validness of supporting documents and approval of the immediate supervisor;
  • Maintain petty cash of with a ceiling of ETB 5000 and request replenishment when petty cash fund goes down to 20%.
  • Record petty cash summary sheet and petty cash book each expenditure taken from petty cash and Sum up all expenditures made from petty cash indicate the remaining balance.
  • Make payments the approved amount of against legal receipts from budget item and approved by appropriate authority.
  • Settling income tax, withholding tax and pension fund for ERCA.
  • Perform any other related activities assigned by the supervisor.
  • Prepare request for purchase of office equipments and stationeries for the staff.

Project management and administration support:

  • Type and print letters, reports, questionnaire and other documents.
  • Register all incoming and outgoing correspondence.
  • Arrange filing system in logical manner in which files, documents, agreements, publications, books and other documents of ECSF would be safely kept and would easily available for reference.
  • Receive and sends telephone calls and other messages and connects with the staff as and when necessary.
  • Taking minutes.
  • Inform Executive Committee/boards or other stakeholders in advance if and when meeting are scheduled.

Job Requirements

Education

  • University degree in accounting and finance or other related fields.

Experience

  • Minimum of two years full-time finance experience, including general administration.
  • Solid experience with Excel spreadsheets.
  • Solid experience with Microsoft Office, databases and Peachtree Accounting System.
  • Experience working with NGOs and Charities and Societies Agency requirements.

 Abilities

  • Able to work independently, with minimal supervision.
  • Ability to identify issues and find solutions.

 Skills

  • Excellent organizational skills and ability to effectively manage a number of competing demands.
  • Positive and enthusiastic response to working in a dynamic environment.
  • Excellent interpersonal skills, including the ability to negotiate, persuade, coach, mobilize and develop positive relationships with others internally and externally.
  • Excellent communication skills, both written and verbal.
  • Strong commitment to learning.

How to Apply

Are you intrigued? Apply!

Send your CV and application letter to tigist.alehubelegn@fcsf.net  or info@fcsf.net clearly mark “the Position” in the subject line.

Check your email and make sure you receive an automatic response acknowledging receipt of your application that means your application was successful. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.

Application deadline July 19, 2019. We’ll call or e-mail you back if there is a good fit on both sides.

ECSF is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.

Stay Located

Contact

ETHIOPIAN CIVIL SOCIETY
ORGANIZATIONS FORUM (ECSOF)

+251 (0)11 869 9908

info@fcsf.net

1270 Code 100

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